Pros And Cons Of Multifunction Printers For A Small Office

19 January 2017
 Categories: Technology, Blog


If you run your own business, you might have a small office that needs equipment like a printer and photocopy machine, but not necessarily large, commercial-size models. In this case, a multifunctional printer can be a good alternative. This typically includes multiple processes in one machine, such as printing, copying, scanning, and faxing. Here are some pros and cons of this type of machine so you can decide if it is a good option for your office.

Pro: You Will Save Money

This is a big advantage when you are a relatively new business and don't have the capital to buy larger printing or photocopying machines. It is good to have something smaller and less expensive to start with and then upgrade later on when you have the financial freedom to do so. Plus, since these are on the lower end as far as pricing goes, you can usually get it right away instead of worrying about dipping into your business loan money to purchase it.

Con: They Can Be Lower Quality

On the other hand, you are probably not going to get a machine that is of the best quality, especially when you are trying to save money. The smaller multifunction printers tend to be lower quality and don't really offer a lot of the same powerful functions stand-alone printers or photocopy machines will offer you. This is the main trade-off when you choose to opt for saving money instead of getting a commercial-quality machine.

Pro: The Printers Take Up Less Space

Another benefit to getting a multifunction printer is that it will take up less space. Most of these all-in-one machines are small, tabletop versions that don't take up any more space than a standard printer. However, even if you choose one of the larger versions of the machines, you only need enough space for one machine as opposed to multiple machines performing the same function. You are still going to save space by using one machine for multiple functions, which is good news if you already have a small office.

Con: Only One Person Can Use it at a Time

This is a drawback you should think about when your office starts expanding. Right now, it may not seem like a big deal, but eventually you will start to grow and get more employees. When you are busy, it is a pain when only one person can either be copying, printing, or scanning documents at a time.

For more information, contact a business such as Royal Business Systems, Inc.